Back to the meeting 06-06-2024
Bank Account and Money Transfer
internal rules or submit to policy group
Accounts
- CAcert Inc has accounts with regulated financial institutions in Switzerland or the European Union.
- CAcert Inc may also use other services to receive donations from outside the SEPA area. The following apply in particular:
- Services based in reputable countries are to be given preference in the following order: EU/EFTA/EEA, G7, G20 without Russia/China. COMMENT_1: No money transfer company based in RUS and CN, even that are G20 countries.
- Funds must be transferred to the main account within one month of receipt (exception: bank account in Australia)
- Paypal may only be used to receive small donations that are transferred daily/weekly to the main account. (ALTERNATIVE: Erase this point and close all Paypal accounts after compensation from Paypal arrived and paypal-donators from the last 12-5 month are notified.) COMMENT_2: If it works, I would not close it in a hurry, but no more communicate and only with 2-3 € left, and check if some people make regularly payments. COMMENT_3: And we should be shure, that money from booking or google comes to GKB and no more to PP Australia.
- The paypal address is not communiCated and only given on request.
Money transfer and payments
- Transfers are made exclusively via SEPA, if available.
- Otherwise, services must be used that are based in the EU/EFTA/EEA, (if no other possibility: G7) and are regulated by the local financial supervisory authority.
Access
- Two people must always have access to a service: usually the treasurer and the secretary
- If this is not the case, the access data must be stored in a secure location.
- In the case of 3.1, the access data should also be stored in a secure location. (QUESTION: same than 3.2?)
- A secure location is wiki/nextcloud/sealed envelope with the president.
Transparency
- Bank statements are stored in a secure location and accessible to all committee members and the auditors of the association.
- A secure location is wiki/nextcloud/sealed envelope with the president.
- The annual report is made available to the members of the association and the community.
Annexe: Services used (as of May 1st 2024)
- Graubündner Kantonalbank, Switzerland
- Account in CHF, free of charge (online access: secretary +?)
- Account in EUR, subject to a fee (no more used in communication; terminate in medium term)
- Conotoxia, Poland (COMMENT_4: Conotoxia is not a bank, it is a service that allows people to pay with credit cards, bank cards, google pay and other services and is transfered to our bank account.)
- QR code and credit card donations (online access: secretary + treasurer)
- WESTPAC, Australia (QUESTION: It is believed that we close and transfer to GKB; that is possible; who knows the details?)
- Account AUD (issue: no online access) (access: secretary + treasurer)
- Paypal, Australia
paypal@cacert.org Australia: Donations must be transferred to the bank immediately after receipt, max one digit amount left on account. (online access: Frédéric Grither + Etienne secretary)
paypal+swiss@cacert.org Singapore: Do not use / delete after compensation
paypal+europe@cacert.org unknown location: Do not use / delete after compensation
- Graubündner Kantonalbank, Switzerland
Draft 03.05.2024/ER; 04.05.2024/FG; 07.05.2024/ER