Committee Meeting 2016-05-21 (rescheduled from 2016-05-08)

NB: this meeting has been postponed due to scheduling difficulties, and will now take place on Saturday 21st at 10:00 UTC.

The meeting will take place at 10:00 UTC in the IRC channel #board-meeting on the CAcert IRC network.

Feel free to add a business item within the acceptance period of 48 hours or your question to the board below. Non-committee Members: Committee may choose to convert any business proposed as a question in the questions section.

Premeeting

  1. Minutes author prepares the minutes from the last meeting

  2. Minutes author prepares the actions. All action owners to update.

    • actions

      who

      status

      these minutes

      iang

      done!

      Find minutes for last meeting of last meeting of prior board

      dirk

      write minutes for our first meeting

      dirk

      review the private cacert-board-private list

      any costs of the committee of investigation

      Eva

      asked

      Conflicts of Interest Register

      all

      write brief on incident

      iang

      proposal on Rule 16(6) ballot

      Eva

      post the provided documents to private board list

      Piers

      done

      review the provided documents

      all

      iang

      discuss relationship for board of administration versus community

      Gero

      ABC on next week's agenda, request for comments

      iang, Piers

      done

      prepare register of assets and proposed disbursement of same

      iang

      LivingWill

  3. Minutes author puts motion m20160501.y to accept the minutes

Agenda

  1. Preliminaries
    1. Chair opens the Committee Meeting

    2. Accept the minutes from the last meeting.

    3. Who is making minutes?

    4. Chair asks whether cacert-board-private maillist includes any items that need to be disclosed to Members.

      • Disclosure, including Parts A, B, C.

    5. Chair points actions from last meeting to the meeting, and asks for discussion.

  2. Businesses

    Acceptance of Businesses 48 Hours before beginning of Committee Meeting latest!

    1. Parts A, B, C, added by Iang

      • Review of content
      • decision / relevance
      • public or private?

    2. ABCs - Arbitrated Background Checks, added by Iang

      • current status
      • invite submissions from people involved
      • how to get them back on track

    3. Application for membership from Kim Nilsson, added by Gero

    4. Scope of Internal Audit, added by Iang, maybe late or continued over to next meeting

      • Internal audit can be seen as over the CA or over the Inc or over some other defined thing.

      • Audit

    5. Move of CAcert Inc, added by Iang. Intended to be continued over to each meeting.

    6. Key Persons List, added by Iang.

      • handover is done?
      • process indicates continued difficulties - is this an appropriate way to handle the issue?
      • suspend? Review?

    7. Business added by Your Name Comment: Replace "Business One" by Title of Business and add your Name

      • Additional Inputs Comment: Replace "Additional Inputs"by Description of Business, Description of Reason-Why/Purpose, Additional Comments, Additional Documents, Additional Links, if useful for other Committee Members to prepare for Committee Meeting.

    8. et cetera
  3. Question Time

    Questions from CAcert.org Community Members can be added until beginning of Committee Meeting! As well questions can be asked at "Question Time", without added Question here

    1. Question Two added by Your Name Comment: Replace "Question One" by Your Question and add your Name

      • et cetera
  4. Closing
    1. Agree on date of the next Committee Meeting
    2. Chair closes the Committee Meeting

Minutes

1.1 Piers opened the meeting as chair on 10:00 UTC.

Present: Piers, Ian, Dirk, Gero

1.2 Accept minutes from last meetings

1.3 Gero takes minutes for the current meeting.

1.4 Items to be disclosed from board-private

1.5 Actions from last meeting

2.1 Parts A, B, C

[Note: These parts are made public here after the meeting, as decided by board in the previous meeting.]

The foundation of arguments is poor. No clauses are cited. Statutes or laws which were broken are not indicated. The resolutions don't contain or refer to any evidence. RM's interpretation of PD's ruling and the accusations are found to be not reasonable. There are no statements from the present board members that follow or understand the conclusions.

Motions:

The motions were carried as m20160521.1 m20160521.2 m20160521.3

2.2 ABCs - Arbitrated Background Checks

The meeting followed Ian - who is not clear regarding this topic - to drop it for now.

2.3 Application for membership from Kim Nilsson

Already in the motion system as m20160514.1 (closing successfully soon).

2.4 Scope of Internal Audit

The topic raised because of the report to incident i20160410.1 in email discussion in cacert-board. Questions are whether events within CAcert Inc. affect or are in scope of audit, and whether serious findings must be filed as a dispute in arbitration instead of being reported and left to others to deal with it (role of audit in context of DRP, not replacing arbitration).

The discussion indicated that audit should focus on preparation for CA/RA audit, but there shouldn't be a hard and fast line. The following motion is not intended to rule out audit dealing with association/SGM issues, but to set the focus.

Motion:

Carried as m20160521.4.

[Note: Liase = Communicate with on the expectation that this is the primary relationship of communication.]

2.5 Move of CAcert Inc.

Fact: Piers & Kevin state to resign as AUS board members and public officer after the next AGM (around November). After that CAcert Inc. is likely to be wound up by the OFT.

The board members are not in the position to do all the work regarding the move - more persons are required. A table about the assets will be the base to kick on things (could be online on the phoenix platform with pad functionality and where a discussion list already exists). It was proposed to handle the move on the board agenda as open to the entire community. The topic remains on the agenda.

Action item: Ian provides a table of the assets to be transfered.

2.6 Key Persons List

Eva was proposed as manager because 1. board is changing frequently and therefore less suitable for longstanding maintenance, and 2. managing by arbitration as team would end in unclear responsibility. The list exists because of a policy and therefore belongs to the community (not the association resp. board).

A possible decision by the former board to keep the list encrypted apparently wasn't by motion, only mentioned in the wiki (link not available during the meeting). The prevailing opinion is that the key persons list doesn't need to be encrypted (contains contact data according to SP) and that would complicate use in case of emergency.

Motion:

Carried as m20160521.5.

3.1 Transfer of reserved domain cacert.tips

The domain was offered to board, but current practice is that the bunch of domains is held by the community as described in the wiki.

The offer will be forwarded the the cacert list to find volunteers for takeover.

3.2 Piet as Arbitrator-in-training

Board supports Piet's application and wants to help arbitration every way it can. Access to the systems is required for the training and first rulings under supervision. There are past motions regarding training processes, but they may not be applicable for arbitration (because this team is in a separated "power"). An arbitrator in training apparently is member of the arbitration team and therefore should be appointed by board.

Motion:

Carried as m20160521.6.

4 Closing

The next meeting will take place on 2016-06-04 at 12:00 UTC in the IRC channel #board-meeting on the CAcert IRC network.

The meeting is closed on 12:27 UTC.

Motions

Transscript: transscript_board-meeting_2016-05-21.txt

Brain/CAcertInc/Committee/MeetingAgendasAndMinutes/2016-05-21 (last edited 2016-06-01 23:41:25 by Piers Lauder)