Annual General Meeting 2024/2025 on Saturday, October, 25th, 2025, 18:00 UTC

Welcome to the AGM 2025

Even if the AGM will be held online, you may want to visit Geneva (or for your business trips to another place or some "stay-at-home-holidays" wherever), using this link: http://www.booking.com/index.html?aid=346253

Annual General Meeting 2025, Saturday, 25. October 2025, 18:00:00 UTC = Sat 20:00 Central Europe* = Sat 14:00 NY* = Sun 04:00 Sydney* very early bird

Please pay the annual fee of 10€ before the meeting to IBAN CH02 0077 4010 3947 4420 0.
Check the fees of your bank before paying.
If you have any issues with your bank or while paying, please get in touch with the secretary (secretary@c.o.).

Place: https://irc.cacert.org Room: #AGM Please log in as FirstnameLastname during the AGM, no nick names, please!

QR Code to add the AGM to your calendar

Calendar entry ICalendar Google Calendar AGM 2025 Scan the QR code on the right hand side (for iCalendar on iOS and Google Calendar)

QR_Code_2025_iCal_Google.png

How to vote (votebot)

The votebot is running on irc.cacert.org and is connected to the channels #agm and #vote. 

< VoteBot> Help for VoteBot
< VoteBot> 
< VoteBot> VoteBot understands the following commands:
< VoteBot> 
< VoteBot> HELP         - this help
< VoteBot> VOTE <topic> - start a vote on <topic> if no other vote is running
< VoteBot> CANCEL       - cancel the currently running vote

a vote can be started by running 

/msg votebot vote test vote

Votebot will start the vote timer and will post a short acknowledgement to both #agm and #vote: 

< VoteBot> New Vote: jandd has started a vote on "test vote"

After starting a vote the bot listens in #vote and you can vote their using one of the following keywords (defined in https://git.cacert.org/cacert-votebot.git/tree/src/main/java/org/cacert/votebot/shared/VoteType.java#n33):

keyword

meaning

aye, yes, oui, ja

yes, I agree

naye, nay, no, non, nein

no, I disagree

abstain, enthaltung, abs

abstain

Proxy votes can be posted by a command like this in #vote: 

proxy <person> <keyword>

The votebot will send a message 30 seconds before the vote ends: 

< VoteBot> Voting on "test vote" will end in 30 seconds.

After the vote timeout (120 seconds) the votebot posts a summary of the result in both #agm and #vote, for example: 

< VoteBot> Vote "test vote" stopped by timeout. Calculating results.
< VoteBot> Voting on "test vote" has closed.
< VoteBot> Results: for vote on "test vote":
< VoteBot> AYE: 0
< VoteBot> NAYE: 2
< VoteBot> ABSTAIN: 0

This is the discussion page for the next AGM on 25th Oct. 2025. This page is used to refer to discussions happening around the proposed business.

Report Works-in-Progress

Note any reports from the Community and Teams to the Association here:

Agenda

  1. Meeting Administration
    1. Secretary is making minutes
    2. Identification of members with voting rights
    3. Identify proxy votes: none until the statutory deadline
    4. Identification and acceptance of new members

Thomas H.

  1. Urgent Business (Acceptance of additional resolution into the agenda)?
  1. Ratification of Minutes

    1. Annual General Meeting 2024-09-28 AGM/AGM2024#Minutes

  2. Presentation of Annual Reports - link

    1. Presentation of Executive Report Board Report 2024/25 (PDF)

    2. Presentation of Financial Report Financial Report 2024-2025 (PDF)

    3. Presentation of Team Reports

    4. Presentation of Member Reports (none)
  3. Ordinary Resolutions
  4. Special Resolutions
  5. Committee Elections

Ordinary Resolutions

A member may propose a resolution in a general meeting. Members must be notified 14 days in advance of the motions, in a call for a general meeting.

The following (ordinary) resolution has been received by the Secretary:

Item

Title on Agenda

Call Mail

Discussion Page

Note

from agenda

words

link to member's request

link to wiki

Special Resolutions

A member may propose a change to the rules, to be voted as a special resolution in a general meeting. Members must be notified 21 days in advance of the motions, in a call for a general meeting.

The following special resolution has been received by the Secretary:

Item

Title on Agenda

Call Mail

Discussion Page

Note

from agenda

words

link to member's request

link to wiki

Nominations for Member of the Committee

At each next AGM, the committee ("Board") is dissolved and a new one is elected. A new Committee should be formed for the term that follows the AGM, up to the next AGM, where the same procedure applies.

The following nominations have been received by the Secretary:

Name

Nominated by

Seconded by

Accepted

Comments and link

BrianMcCullough

DirkAstrath

EtienneRuedin

2025-10-02

link to wiki page?

EtienneRuedin

DirkAstrath

BrianMcCullough

2025-10-02

link to wiki page?

DirkAstrath

Kim Nilsson

AlešKastner

2025-10-02

link to wiki page?

Kim Nilsson

DirkAstrath

BrianMcCullough

2025-10-02

link to wiki page?

AlešKastner

EtienneRuedin

BrianMcCullough

2025-10-02

link to wiki page?

Name here

link to post

link to post

link to post

link to wiki page?

Nominations for board directors should be sent to the Secretary (secretary at cacert) in signed email. Also, if you want someone to second your nomination, CC that person.

Identify proxy votes

Or what to do if you cannot be present at a General Meeting

The proxies for the meeting are:

Minutes

AGM 2025-10-25

Members present:

Absolute more: XX; qualified more: XX.

Guests: XX none

Vote bot operator: XXJanDD

The President, Brian McCullough opens the meeting at 18:00000 UTC.

First,

The minutes of the last year's AGM are accepted with xxx aye, xxx naye and xxx abst.

Bernd J asks for the address of the CAcert Community Centre. It is suggested, to put a link on the main page.

The treasurer reports:

xxxx candidates have been submitted in good time for the committee. ??????The secretary proposes the election in globo. No one wishes to be elected individually.

Elected are

The candidates present declare their acceptance of the election and thank them for their election.

The President, Brian McCullough closes the meeting at xxxxxxxxxxx UTC.

Administration

For the Secretary?