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• AGM2016-12-18

• Back to AGM Overview - AGM 2014-07-20 - postponed AGM in september: AGM 2015-09-27

Next Annual General Meeting 2015-2016

This is the discussion page for the next AGM covering the Financial Year 2015/2016. This page is used to refer to discussions happening around the proposed business.

• See last AGM history for the discussion surrounding the last AGM last year July.

When

• Motion: that we hold our Annual General Meeting for the Financial Year 2015/2016 on 2016-12-18 20:30 UTC m20161119.7

• motion from board meeting 2016-11-19

• See when 2016-12-18 20:30 UTC is in your timezone. Please note, that in Oatley/CAcert Headquarters the meeting will be held on December 19th in the early morning.

  • Contents

    1. Next Annual General Meeting 2015-2016
       1. When
       2. Report Works-in-Progress
       3. Agenda
       4. Nominations for Member of the Committee
       5. Ordinary Resolutions
       6. Special Resolutions -- Rule Changes
       7. 1.3 Identify proxy votes
       8. Administration
       9. References
       10. Minutes of AGM 2014-07-20
       11. Minutes of AGM 2016-12-18

Report Works-in-Progress

Note any reports from the Community and Teams to the Association here:

• AGM/TeamReports/2016 (look here for examples)

• AGM/MembersReports/2016 (look here for examples)

• AGM/BoardReport/2016 is the Board's description of the year

  • AGM/Diary/2016 is the list of major events

    • including

  • AGM 2015-09-27 minutes

  • AGM 2015-11-22 minutes

  • SGM 2016-04-09 minutes

  • SGM 2016-04-10 minutes

• AGM/FinancialReport/2016 is the financial summary required

CAcert Annual Report 2016 (compiled)

• AGM/AGM20151122/CAcert_Annual_Report_2016

Agenda

1. Meeting Administration
   1. Who is making minutes?
   2. Identification of members with voting rights
   3. Identify proxy votes
   4. Identification and acceptance of new members
   5. Urgent Business (Acceptance of addtl. resolution into the agenda)?
2. Ratification of Minutes

   1. Annual General Meeting 2015-09-27 AGM/AGM2015-09-27#Minutes

   2. Annual General Meeting 2015-11-22 AGM/AGM20151122#Minutes

   3. Special General Meeting 2016-04-09 SGM/20160409#minutes

   4. Special General Meeting 2016-04-10 SGM/SGM20160410#minutes

3. Presentation of Annual Reports - link

   1. Presentation of Executive Report
   2. Presentation of Financial Report
   3. Presentation of Team Reports
   4. Presentation of Member Reports
4. Special Resolutions

   1. Rule16Proposal

   2. WindDownCAcert1
   3. WindDownCAcert2a
   4. WindDownCAcert2b
   5. WindDownCAcert2c
   6. WindDownCAcert2d
   7. WindDownCAcert3a
   8. WindDownCAcert3b
   9. WindDownCAcert3c
   10. WindDownCAcert3d
   11. WindDownCAcert3e
   12. WindDownCAcert3f

al

1. Ordinary Resolutions
   • SGM about winding down CAcert Inc
2. Committee Elections

Nominations for Member of the Committee

Legal requirements

• Association Rules §15 Constitution and membership: 7 members

• Associations Incorporation Act §28.2: at least 3 of whom are ordinarily resident in Australia

Nominations

At each next AGM, the Committee ("Board") is dissolved and a new one is elected. A new Committee should be formed for the term that follows the AGM, up to the next AGM, where the same procedure applies.

Acceptance: {0} pending, {+} accepted, {-} declined

Nominations for board directors should be sent to the Secretary (secretary at cacert) in signed email. CC to the cacert-board at cacert. Also, if you want someone to second your nomination, CC that person.

After the election, Checklist for new Board.

Ordinary Resolutions

A member may propose a resolution in a general meeting. Members must be notified 14 days in advance of the motions, in a call for a general meeting. See more rules at AGM/Resolutions.

The following (ordinary) resolutions will be / have been proposed:

Special Resolutions -- Rule Changes

A member may propose a change to the rules, to be voted as a special resolution in a general meeting. Members must be notified 21 days in advance of the motions, in a call for a general meeting. See more rules at AGM/Resolutions.

The following (ordinary) resolutions will be / have been proposed:

1.3 Identify proxy votes

The proxies for the meeting are:

• Member holding proxy	Members entitled to vote, not present	e-Mail date/time
  1. Eva Stoewe, 2. Dirk Astrath	Lambert Hofstra	2016-12-17 09:40 UTC
  1. Eva Stoewe, 2. Dirk Astrath, 3. Gero Treuner	Martin Papst (in the case of my absense)	2016-12-17 10:53 UTC

Administration

For the Secretary?

• Action	Fix Date	When done?	Remarks
  start the ball rolling	2016-07-01	2016-xx-xx {g}	all within 6 months by end of Financial Year (24.2)
  call for Team reports		{g}	all within 6 months by end of Financial Year (24.2)
  start with Finance report		{g}	all within 6 months by end of Financial Year (24.2)
  start with Board report		{g}	all within 6 months by end of Financial Year (24.2)
  Prepare and compile the Annual Report		{g}	4 weeks before the date fixed AGM
  check the register of members	2016-11-13	2016-11-13 {g}	3 weeks before the date fixed AGM
  call for payments, to bring all members up to full standing	2016-11-13	{g}	3 weeks before the date fixed AGM
  anticipated date: December 2016	2016-11-20 {g}	2016-11-20	~1 months before the date fixed AGM
  prepare a call, send the Annual Report to members		{g}	2 or 4 weeks before the date fixed AGM probably with the notice to the members (25(2)a-c)
  announce date, for notification	2016-11-21 {g}	2016-11-21 {g}	3 (2) weeks before the date fixed AGM (27.1, 27.2)
  announce date, for special resolutions	{g}	{g}	3 weeeks before the date fixed AGM (27.2)
  announce date, for resolutions	{0}	{g}	2 weeks before the date fixed AGM (27.1)
  announce date for nominations		{g}	7 days before the date fixed AGM (16.1(b))
  early ballots	{0} until 2016-1218 19:30 UTC is in your timezone		14 days before the date fixed AGM until 1 hour before the AGM starts (16.7)
  proxys deadline	until 2016-12-17 20:30 UTC is in your timezone	{g}	24 hours before the date/time fixed AGM (34.1)

• Notifications to be sent under Inc rules 41(c)

References

Logfiles

AGM 2015-11-22

• https://svn.cacert.org/CAcert/CAcert_Inc/General_Meetings/AGM-20131117/agm-2013-11-17.215912+0100CET.txt

Minutes of AGM 2014-07-20

• see AGM/AGM20140720#Minutes

Minutes of AGM 2016-12-18

to be written

1 Meeting administration

... ... ...

• CategoryCAcertInc

• AGM/Next/templateAGMNext