Annual General Meeting 2011-2012

This is the discussion page for the next AGM covering the FY 2011/2012. This page is used to refer to discussions happening around the proposed business.

When

Reports

Note any reports from the Community and Teams to the Association here:

CAcert Annual Report 2012 (compiled)

Agenda

  1. Meeting Administration
    1. Who is making minutes?
    2. Identification of members with voting rights
    3. Identify proxy votes
    4. Identification and acceptance of new members
    5. Urgent Business (Acceptance of addtl. resolution into the agenda)?
  2. Ratification of Minutes
    1. Annual General Meeting 2011-11-27

  3. Presentation of Annual Reports - link

    1. Presentation of Executive Report
    2. Presentation of Financial Report
    3. Presentation of Team Reports
    4. Presentation of Member Reports
    5. Secretary Annual Report
  4. Special Resolutions
  5. Ordinary Resolutions
  6. Committee Elections

Nominations for Member of the Committee

At each next AGM, the committee ("Board") is dissolved and a new one is elected. A new Committee should be formed for the term that follows the AGM, up to the next AGM, where the same procedure applies.

Acceptance: {0} pending, {+} accepted, {-} declined

Name

Nominated by

Seconded by

Accepted

C

Comments and link

Dirk Astrath

Marcus Mängel

UlrichSchroeter, Guillaume ROMAGNY, Benedikt Heintel

{+}

DE

link to wiki

Jeffrey Frederick

Marcus Mängel

UlrichSchroeter, Guillaume ROMAGNY, Benedikt Heintel

{-} declined due to personal circumstances

US

link to wiki

Michael Tänzer

Marcus Mängel

UlrichSchroeter, Guillaume ROMAGNY, Benedikt Heintel

{+} Michael Tänzer

DE

link to wiki

Werner Dworak

Marcus Mängel

UlrichSchroeter, Guillaume ROMAGNY, Benedikt Heintel

{+} Werner Dworak

DE

link to wiki

Tomas Trnka

Marcus Mängel

UlrichSchroeter, Benedikt Heintel

{+}

CZ

link to wiki

Kevin Dawson

UlrichSchroeter

David McIlwraith, Guillaume ROMAGNY, Benedikt Heintel

{+}

AU

link to wiki

Sven Andriske

David McIlwraith

Werner Dworak

{+} Sven Andriske

AU

link to wiki

Peter Yuill

Werner Dworak

Marcus Mängel, Martin Gummi,David McIlwraith

{+}

AU

link to wiki

Name here

link to post

link to post

link to post

XX country code

link to wiki

Nominations for board directors should be sent to the Secretary (secretary at cacert) in signed email. CC to the cacert-board at cacert. Also, if you want someone to second your nomination, CC that person.

After the election, Checklist for new Board.

Ordinary Resolutions

A member may propose a resolution in a general meeting. Members must be notified 14??? days in advance of the motions, in a call for a general meeting.

The following (ordinary) resolutions will be / have been proposed:

Item

Title on Agenda

Call Mail

Discussion

Result

from agenda

words

link to member's request

link to wiki

Result

Special Resolutions -- Rule Changes

A member may propose a change to the rules, to be voted as a special resolution in a general meeting. Members must be notified 21 days in advance of the motions, in a call for a general meeting.

The following special resolutions will be / have been proposed:

Item

Title on Agenda

Call Mail

Discussion Page

from agenda

words

link to member's request

link to wiki

Administration

For the Secretary?

References

Logfiles

AGM 2011-11-27

Minutes of AGM 2011-11-27

Logfiles

AGM 2012-11-25

Minutes of AGM 2012-11-25

1 Meeting administration

The AGM took place on 2012-11-25 in the #agm channel on irc.cacert.org.

Opened and chaired by Piers Lauder (President) at 21:02 UTC.

1.1 Who is making minutes?

Werner Dworak offered to make minutes for the meeting.

1.2 Identification of members with voting rights

Tomáš Trnka (Secretary) confirmed that all members present in the channel are entitled to vote.

1.3 Identify proxy votes

The proxies for the meeting are:

1.4 Identification and acceptance of new members

Secretary reported that there are no pending membership applications.

1.5 Urgent business

No proposals for additional agenda items received by Secretary or from the floor.

2. Ratification of Minutes

2.1 Ratification of the minutes for the Annual General Meeting 2011-11-27

Secretary announced that voting will be handled by the VoteBot and gave a short overview of rules for voting.

Voting was started to accept the (current at the time) revision 7 of the minutes.

3 Presentation of Annual Reports

3.1 Presentation of Executive Report

Board report presented as approved by Board motion m20121121.1. No questions were raised.

3.2 Presentation of Financial Report

The financial report for Financial Year 2011-2012 was presented. It was viewed by several members to be lacking in detail, compared to the report for the previous year. It was deemed to be conforming to the regulations, but not providing necessary insight in CAcert's operations.

Some questions were raised, but ended up unanswered due to the unavailability of Treasurer (Jeffery Frederick) responsible for preparation of the report:

As President stated, "Given the unfortunate constraints on the treasurer's availability, this is all the financial report we are going to get, unless some other member volunteers to enhance the report later". Ian Grigg noted that next Board should focus on setting up an accounting system that would allow anyone to dive in.

Final consensus was to separate approving the report for OFT and requesting more detailed version for the Members.

A lenghty discussion ensued, trying to find the best wording of the next motion and to figure out whether to set a hard deadline on when the updated report should be presented. Hard deadlines were seen by some members as difficult to meet as there had to be a handover to the new Board and Treasurer, as the previous Board will have no authority to access the data anymore. In the end the motion was further separated in two.

3.3 Presentation of Team Reports

President presented the team reports and thanked everyone involved for their work.

Jan Dittberner asked the AGM for opinion regarding disabling old SVN accounts, as mentioned in the Infrastructure report. Nobody objected to deactivation of unused accounts.

3.4 Presentation of Member Reports

President thanked Benedikt and Jan for providing their personal reports.

3.5 Secretary Annual Report

Secretary expressed concern about apparent loss of interest in the Association, as during the year 21 memberships expired due to accumulating three years of unpaid membership fees, but only 5 new members joined. It was suggested that sending out payment reminders could probably help to limit the amount of unpaid fees, Secretary agreed to send a personalised announcement detailing current membership status to everyone next time as announcing only through cacert-members proved to be suboptimal.

4 Special Resolutions

No Special Resolutions were proposed.

5 Ordinary Resolutions

No Ordinary Resolutions were proposed.

6 Election of office-bearers of the association and ordinary members of the committee.

Secretary announced that there are exactly seven nominations accepted for seven committee positions and thus all are taken to be elected according to Rule 16 (4). New Board is: 

 - Dirk Astrath
 - Michael Tänzer
 - Werner Dworak
 - Tomas Trnka
 - Kevin Dawson
 - Sven Andriske
 - Peter Yuill

There are three AU residents on Board so no further action is necessary to comply with the Association Act.

7 General Discussion

President opened the meeting for general discussion. The discussion revolved around the long-standing problem of preparing the Financial Report in time for AGM and possible solutions to it. It was noted that access to the AU accounts is no longer the bottleneck. An accounting system would speed up preparing the report a lot, but it needs to be simple enough.

8 Meeting closure

The AGM was closed at 23:18 UTC by the chair.

Motions within AGM

AGM/AGM20121125 (last edited 2013-11-12 17:42:26 by UlrichSchroeter)